Inviting Your Team

Generating an Invite Code

Sharing Methods

Plain Code

Share the 8-character code directly (e.g., Ab3xKm9p). The recipient enters it manually in the app’s “Join Hub” flow.

QR Code

Each invite code has a QR code that others can scan using CrewTalk’s built-in QR scanner. This is the fastest method for in-person onboarding — great for call sheets or posting at craft services.

Deep Link

Every code generates a deep link in the format:

crewtalk://join/{hubId}/{code}

When someone taps this link on a device with CrewTalk installed, it opens the app and starts the join flow automatically.

Managing Invite Codes

From the Hub Settings, you can see all your invite codes with their status:

• Active — Code is valid and can be used
• Expired — Past the expiry date (shown dimmed)
• Maxed — Reached the maximum number of uses

Each code shows:

• Who created it and when
• Expiry date (or “Never”)
• Usage count and limit
• Copy buttons for the code and deep link

Deleting Codes

Admins and owners can delete invite codes at any time. This is useful if a code was shared with the wrong person or you want to revoke access for future joiners. Members who already joined using that code are not affected.

How Joining Works

When someone uses your invite code:

1. They open CrewTalk and tap Join Hub
2. They enter the invite code (or scan the QR / tap the deep link)
3. The app validates the code, checks expiry and usage limits
4. They’re added to the hub as a Member (the default role)
5. The code’s usage count increments

Web Dashboard

You can also manage invite codes from the CrewTalk Web Portal. The portal offers the same code generation, sharing, and deletion features in a desktop-friendly interface.